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Office Administrator - Job Vacancy

Fergus Clawson

Office Administrator - Job Vacancy

Established in 2005, Blueclaw  is a fast-growing Search Marketing Agency. We hold three prestigious DADI Awards for SEO, Ecommerce and PPC respectively. Blueclaw also runs the highly respected ionSearch conference.

Blueclaw works with an array of established clients (in Retail, Gaming, Automotive, Travel and Finance) and delivers exceptional, award-winning results. Being second best is not an option at Blueclaw!

Overall Purpose:    

To provide general administrative duties for the Office and assist with HR and Marketing related administration.

Responsible to:  The Managers & Directors of Blueclaw

Principle duties and responsibilities

GENERAL ADMINISTRATION

  1. Answering the phone on behalf of the Company and dealing with messages;
  2. Keep the office phone/contact list up-to-date;
  3. Managing the signing in/out book;
  4. Dealing with the post;
  5. Overseeing stationary supplies;
  6. Overseeing some H&S aspects, e.g. the Company Accident Book;
  7. Ad hoc administrative tasks;
  8. Filing.

HR ADMINISTRATION

  1. Providing administrative support with recruitment, e.g. collating advertising response, booking interviews and reference checking;
  2. Providing administrative support in respect of starters, e.g. arranging induction training and photocopying passports;
  3. Providing assistance in keeping employee records up–to-date, e.g. contact and emergency contact details;
  4. Holding training and performance records for employees;
  5. Providing assistance in relation to annual leave requests;
  6. Maintaining accurate records/dates of sickness absence;
  7. Providing reports for Managers, e.g. employee attendance;
  8. Providing administrative support with leavers, e.g. generating Employee references using the standard response pro forma.

OTHER

  1. Updating the Company Intranet as required;
  2. Assisting the Managers with the administration on projects as required;
  3. Inputting client data onto the Client Relationship Database;
  4. Assisting with the production of marketing materials.

ESSENTIAL

  • Good communication skills, both verbal and written;
  • Excellent telephone manner;
  • Strong organisational skills;
  • Ability to prioritise and support several Managers;
  • Good attention to detail;
  • Excellent IT skills, including word-processing, PowerPoint, and spreadsheets.
  • Good English & Maths at GCSE;
  • An excellent working knowledge of Microsoft Office products, e.g. Word, Excel and PowerPoint;
  • Previous experience in providing general administrative support for a busy office/department.
  • A hands-on team player;
  • Willingness and ability to be flexible;
  • Enthusiasm and positive attitude;
  • Self-motivated in the absence of immediate supervision;
  • Conscientious / takes pride in their work;
  • Discretion and integrity.

DESIRABLE

  • Knowledge of databases and/or intranet sites’
  • Knowledge of HR policies and processes.
  • Good numeracy skills
  • Experience of HR administration;

This is a fantastic opportunity for a highly motivated team player.

Call 0113 234 3300 to discuss the role in more detail or email fergus.clawson{at}blueclaw.co.uk and send your CV and a covering letter.

No recruitment agencies please.

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